All the Suppliers who have submitted the Supplier Registration form for the first time will appear under this sub-menu, also if an already existing supplier makes any changes to the Supplier Registration form it will appear under this submenu.
Menu Path: Supplier Management >> Unapproved Suppliers
Available Actions
Manage
- Edit Supplier: If you are the responsible buyer, the edit option can be used to edit the registration details of the supplier. Also, the status of the Supplier should be under edit to be able to view this option.
- Change Responsible Buyer: Change the existing responsible buyer and assign this supplier to a new responsible buyer.
- Edit Our Information: The details to our information tab fields can be directly entered using this action.
- Policy Exemptions: Define the list of policies exempted for suppliers.
- Archive Suppliers: Provision Archive the suppliers, these suppliers can always be returned to the unapproved list when required.
View
- View Supplier Information: Provision to View the Unapproved details of the Supplier in read-only mode.
- View Supplier Profile: The complete supplier information will be displayed on a single page with the necessary widgets.
Initiate
- Initiate for Approval: For the suppliers submitting the Registration form for the first time, the Responsible Buyer should initiate the New Supplier Registration Workflow after reviewing the details provided by the Supplier. Move to the Approval tab and choose approvers and submit the form for approval. Once approved by the Approver, the Supplier will be visible under the Approved Suppliers submenu.
- Document Agreement/Authoring Request: Raise a document agreement or authoring request for the selected unapproved supplier.
- Initiate Compliance Survey: Provision to initiate compliance survey.
- Initiate In Person Audit: Provision to initiate In Person Audit for the unapproved supplier.
- Request Changes: If you need to make any changes in the Supplier Information, Choose this Action and then proceed with the changes. Then submit the form after attaching the necessary communication proof related to the edited content.
Get
- DUNS Information: If the DUNS number of the Supplier is provided, you can use this option to view the DUNS information of the Supplier.
- Creditreform Information: Retrieves the Creditreform information of the supplier.
The Action button on the top right can be used to Change the responsible buyer of selected Suppliers, also it will let you download the complete list of Unapproved Suppliers in the form of an excel. This excel will be sent to the email of the Responsible Buyer.
If the supplier rejects any policies, click on the Policy Rejected Icon( in RED) against the Supplier Name to view the policies and details of rejection. The buyer can add to policy exemptions or archive the suppliers.