In the case of RFQs, with an Evaluation panel with both Technical and Commercial evaluators, the supplier response will be evaluated by the Technical Evaluators first and then by the Commercial Evaluators.
Menu Path: Sourcing Management >> RFQ Evaluations – Action – Provide Technical Evaluation
There are three sections that you can expand: Supplier Information, Item Information, and Questions. Expand each section to view the contents. The quotes provided by different suppliers are provided side by side; scroll right to view the quotes provided by all the suppliers.
The supplier information section will provide basic details of the supplier. Along with this, the Supplier Score will also be displayed. Here is how the supplier score is calculated for each supplier. Note that the supplier score is calculated based on the answers provided by the supplier during the submission of the quote.
Supplier Score Calculation
The Supplier Score Calculation determines the total score based on the supplier’s responses to the Q&A section of the RFQ.
Each question within the RFQ Q&A carries a defined weightage, and each answer option within that question has an associated score value.
The supplier’s overall score is computed based on the weighted sum of the scores corresponding to the options selected during RFQ submission.
Calculation Formula:
- Each question contributes to the total score according to its predefined weightage.
- Each option under a question has a score value (for example, 10, 9, 8, etc.), where a higher value indicates a more favorable or preferred response.
- The final supplier score reflects the weighted average of all the selected responses within the RFQ Q&A.
Example Scenario
- Total Questions: 4 single-choice questions
- Weightage per Question: 25 points
- Option Scores per Question:
- Option 1 = 10
- Option 2 = 9
- Option 3 = 8, and so on.
Supplier’s Responses:
The supplier selects the first option for all four questions (each valued at 10 points).
Step-by-Step Calculation:
| Question | Weightage | Selected Option Score | Weighted Score |
| Q1 | 25 | 10 | 250 |
| Q2 | 25 | 10 | 250 |
| Q3 | 25 | 10 | 250 |
| Q4 | 25 | 10 | 250 |
| Total | 100 | 1000 |
Supplier Score = (Total Weighted Score / Maximum Possible Score) × 100
Final Supplier Score: 100%
The Items section is where you can view all the items one below the other. Expand one item to view all the details of the items.
Similar to the supplier score calculation, an Item Score Calculation is also available under Item Quote Score. This score is derived from the additional item-specific questions answered by the supplier while submitting their quote for that particular item. Review all the details and proceed to evaluate the supplier.
Click on the Evaluate button under the supplier header information section to evaluate the supplier.
Based on the evaluation parameter, provide the comments, add attachments, and provide the evaluation score. Then proceed to the “Next” parameter.
Similarly, after providing a detailed description of all the evaluation parameters, you will see a consolidated score as shown below:
After Saving, the Evaluation Score gets updated for the supplier.
After you have provided evalautions for each of the suppliers, move to the next page by clicking on the Next button.
You get a consolidated score card as shown:
Review the evaluation and Click on the Submit button to submit the Technical Evaluation to Chief Technical Evaluator. If there is more than one technical evaluator, all of them must perform the evaluation. Only after that, the evaluation form will go to the Chief Technical Evaluator.