The Price Change RFQs feature aims to streamline and enhance the process of managing and responding to price change requests from buyers or Suppliers. It provides an efficient system for suppliers to review, approve, or negotiate price modifications while ensuring transparency and accountability in the pricing process.
To let Buyers and Suppliers negotiate price changes of already agreed long term contracts due to reasons like industry trends, raw material price changes, inflation etc.
Menu Path: Sourcing Event Management —> Price Change RFQ
The Price change RFQ created from the Sourcing Management Module can be accessed from the Price change RFQ sub-menu in the “Sourcing events Management Module”. Once a Price change RFQ is created it can be identified and access using the Template number from the Price change RFQs tab.
Unlike regular RFQs the “In Price Change RFQs one RFQ goes to one Supplier”.
The user will not be able to create an Ad-Hoc Price change RFQ. It has to be created only from the price list
Sourcing event management allows to add more information to the RFQ.
General : The General Tab consists of basic information like Supplier name, Description(Optional) and the Quote close date
Items: The Items tab consists of all the items that have been selected from the price list
MeRLIN allows the user to download the price change format and upload the expected revised price in the excel format.
- The download format consists of columns based on the items in the Items Tab.
- The first 13 columns has been auto populated based on the stored data
| Colum Name | Data |
| Requested Revision Method | Choose between Price / Percentage |
| Requested Revision Direction | Choose between Increase / Decrease |
| Requested Revised Price / Revised Percentage | Enter either the expected revised price or the expected revised change in price percentage |
| Requested Reason for Revision | Choose appropriate reason from the drop down |
| Pricing Terms Change | Choose between Yes / No (Yes means Supplier can propose changes to Payment term and No means Supplier can not) |
- The Requested Revised Price / Revised Percentage can be provided manually, and the Requested Revision Reason Description can be provided as well
- Requested Reason for Revision can be configured using the UD code
- The Price Term Change is used when the customer needs to change the payment term along with the pricing changes
- Once all the data has been filled the excel can be uploaded by selecting “Upload Price Revision”
- Once the file is uploaded all the details will be auto populated under the respective columns
Attachmemts: The Attachments page will allow the user to add any further attachments related to the price revision
Approval: Once all the details are provided the Price change RFQ is submitted for Approval
Publishing the RFQ:
Once approved the Price Change RFQ can be published
The Published RFQ can be viewed under the Sourcing Events Price Change RFQ menu in the “Supplier Portal”. The supplier can choose to view / submit quote. When the supplier selects submit quote, under the Items Tab, the Supplier will be able to find the list of items quoted for the price revision. Using the Download option the supplier will be able to make the quote revision. Once the revised quote is uploaded the supplier will submit the quote for the buyer acceptance.
The Buyer can download the quote and in the Manage menu he can choose to Accept or Reject with comments.
If the quote is rejected it will again go back to the supplier for further revision
If the buyer accepts the price change quote, An award package will be created as follows. Click on the Award number to view the Award Summary
