Menu Path: Sourcing Event Management >> Auctions
Following are the steps to create New Request in MeRLIN.
1.To create a New Auction Request, click on Create New button.
Provide the necessary information in the General Info tab.
Description of Fields
Field Name | Description / Purpose | Field Length |
Auction Name | Enter Name of the Auction | 1000 |
Auction Description | Description of the Auction | 2000 |
Auction Format | Specifies the format of Auction it can be Forward/Reverse Auction. In the Forward Auction, the buyers compete to obtain goods or services by offering increasingly higher prices. In a reverse auction, the sellers compete to obtain business from the buyer and prices will typically decrease as the sellers underbid each other. | |
Organization Unit | The Organization Unit can be chosen from the master list | |
Projects | Programs available in Merlin Program Master is displayed. Selections can be made from the same | |
Auction Duration | Duration of the Auction can be selected | |
Time Zone | Select your time zone | |
Start Date Time | Select the start Date and Time | |
Currency | Select the currency of Auction | |
Payment Term | Payment Term can be selected from the list of available values | 60 |
2. Click on Continue button to proceed with creation of New Auction Request.
You can also save the details as a draft and continue later by clicking on the Save Draft button.
3. Under the settings tab, you can enter the required details as described.
Description of Options
Name | Description / Purpose |
Best Bid | Can view the Best Bid for the selected item |
Ahead | Gives the difference with the competitor who is ahead of you in the Auction |
Behind | Gives the difference with the competitor who is behind you in the Auction |
Leading | The supplier who is leading the Auction |
Ranking | Displays the supplier ranking in the Auction |
Description of Visibility
Name | Description / Purpose |
Grand Total Line | Grand totaling of all items in the auction |
Item Groups | Totalling of items in a group |
Line Items | View the progress of all Line Items |
Bid Change Value can be either specified as a percentage or as a value, it is the value that can be increased or reduced during the auction by the supplier. Click continue to proceed.
4. In the Line Items tab, you can enter any number of items you would like to perform the Auction. Click on Add New button to add new items to the Auction you have created.
Catalogue Items are the permanent parts available in MeRLIN. Non-Catalogue Items are temporary items that the user can create for Auction.
5. The pop-up detail window appears as shown.
Enter the Item details and click on next.
6. As you click on Next you will be taken to the Location and Images tab and under Locations tab you can provide the location of the Auction Item.
Note: The Location and Images tab is available only for Forward Auction
7. To save the location, Click on the Use this Location button and then click on the Next button to move to the adjacent image tab. Click on the Add Images button to choose image from your PC. Then click on the Upload Image button to upload the image of the item. Then click on the Next button to move to the documents tab
8. In the document section, you can choose a file for the mentioned line item. Add any number of documents.
9. Now click on the Save and Close button to add this line item to the Auction.
10. In the Line Item screen for any added item, you can view the documents, can perform edit action, delete the line item if found unnecessary.
11. Click on the Continue button, once all the line items are added to continue with the Auction request.
12. In the documents tab, you can add any document to support the Auction.
13. Now choose the required file and upload it to the auction. Also, you can add multiple documents to support the auction.
14. Click on Next to proceed with the auction request.
15. In the Documents grid, there is a provision to make the document viewable by the Supplier. To make the files accessible switch ON the toggle button “Supplier Access” as shown.
By default, it is OFF. Click on continue to proceed with the auction.
16. Under the supplier’s tab, you can add any number of suppliers who can participate in the Auction by clicking on the Add Supplier Button as shown:
Only if a minimum number of suppliers are added, the Auction can be conducted. In case of suppliers rejecting Auction request, the auction request should add suppliers to meet the minimum requirement in order to conduct the e- Auction. The minimum number of Suppliers required is configurable in the Application Configuration.