All the invoices submitted by the Supplier will appear in the Buyer portal under the Invoice & Payment Management and as the name suggests all the invoices that are currently active will appear under the Active Invoices submenu. The Active Invoices can be accessed under the Invoice & Payment Management from the left side navigation menu. Buyers will be able to view these invoices, along with their shipment and receipt information.
1. Search: Enter few letters of the word you are seeking. The grid will display the items based on the values entered in the Search.
2. Filter: Use the filter to display only the line items you would like to view. The filter will let you view multiple line items depending on the selections you have made. Select the invoices based on the chosen Supplier Invoice Number, Submitted On, Invoice Payment Method, Invoice Payment, Invoice Status, or Currency Code. Further, Click on Apply to view the filtered Invoices.
3. The various actions that can be performed on an active invoice are
- View: View all the details of the selected invoice
- View Shipment: View the shipment-related details such as the Material Number, Shipment Number, PO Number, Shipped Quantity, Shipped Date, Receipt Status, Received Quantity, Received On, and Received By.
- View Payment: View all the Invoice Payment related details such as the Reference Number, Payment Date, Payment Method, Paid Amount, Payee Comment, Received Status, Received Amount, Payer Comment. In case of multiple partial payments already made, the list of all partial payments made against the selected invoice is displayed one after the other.
- Submit for Payment: In the screen that appears enter the payment details and payment. See in detail in the upcoming section.
- Create Credit Note Request: New Credit note requests to the Supplier for the selected Active Invoice can be created using this action.