The purpose of this feature is to enable Buyers and Suppliers to exchange invoices for the goods and services supplied by the Supplier and enable notification of Payments made against those invoices.
- Suppliers will submit Invoices for the Items marked as Shipped
- Such invoices can be submitted along with every Shipment or combining more than one Item from multiple shipments
- Such invoices will appear in the Buyer portal
- Buyers can validate if all line items of the invoices are received by Expeditors
- Buyers can initiate Payment for submitted invoices
- Such payments will flow into ERP through Integration
- Payment status will be captured in MeRLIN through Integration
- MeRLIN will update the payment status for the Supplier view in Portal
- The supplier will mark acceptance/receipt of Payment status
MeRLIN system enables the Buyer to Request a Credit Note from the Buyer portal and the supplier to submit a Credit Note in the supplier portal which is received, validated, accepted, and integrated with the ERP system.
Integration is an optional setup since all MeRLIN clients may not use ERP
- A credit note is a document provided by the supplier to the buyer to adjust the payables against a valid goods return or any other financial adjustments for discount, claims, etc.
- Credit Note Request may be initially prepared by the Buyer from buying organization to the supplier.
- Credit Note can be without any reference to PO and invoice number. It means the Buyer can create a Credit Note Request without any reference to a PO, Invoice, etc.
- The submitted Credit Note should be verified by the buyer/expeditor and accepted or rejected.
Ways to create a credit note
Buyer Creates a Credit Note Request from List of Active / Closed Invoices
- A Buyer looks at the received Invoices and chooses to create a request for a Credit Note either fully or partially for whatever reasons.
- A Credit Note Request can be created even by referring to a closed Invoice too.
- Such Request can either be at one Invoice level or Item level.
- If referring to an Invoice, a CNR will refer to one Invoice alone and not multiple.
- The Buyer needs to select one of the reasons and provide comments as well
Buyer creates ad-hoc Credit Note Requests
- A Buyer can choose to create ad-hoc Create Note Requests not referring to any invoice. Such CNRs can be for general rebates, claims, volume rebates, etc.
- The Buyer needs to select one of the reasons and provide comments as well
The Invoices can be accessed through the Invoice and Payment Management from the left side navigation menu.
