The sub-menu will list only “Active Contracts”, ie Contracts whose “Expiring On” is greater than today and “Effective From” less than today. The Active Contracts can be accessed under the Contract Management on the left side navigation menu.
The User Interface is shown below
1.The Create New Material Contract button will let you create New Contract, which we will see in detail in the upcoming section.
2.Search is made available to help the users easily find the contract they are looking for by entering some keywords of the contract. MeRLIN displays all the contracts that match with the entered word.
3.Using the advanced filter option in MeRLIN , one can easily find the Contract based on Contract Number, Supplier Name Code, Department Description, Delivery Plant Name, Insurance End Date, Status Name, Organization Unit, Pending For My Approval, I Approved followed by selecting the desired items from the adjacent list. For instance, when the Contract Number is searched, all the Contract Numbers are listed from which one more selection can be made. Similarly, the same procedure can be repeated for other options. A combination of items can also be selected. In such cases, along with items from Contract number, Supplier Name Code, Department Description, Delivery Plant Name, Insurance End Date, Status Name, Organization Unit, Pending For My Approval, I Approved can be chosen and then followed by selecting related items from the adjacent list. All the selected options are then displayed under the Selected Options section.
Now click on the Apply button to apply the filter. Click on the Clear button to Clear the filtering options.
Actions/Operations
- Edit: Edit Contract Details
- View Contract Details: View Contract 360- MeRLIN presents the spend as a Burndown chart as part of the Contract
- View Milestones- View all the Milestones of the contract
- View Contract Repository- View all documents related to a contract
- View Attributes- View all attributes of the contract
- View Stakeholders- View the list of stakeholders of the contract
- View Purchase Orders- View Purchase Orders of the contract
- View Alerts & Notifications- View all the alerts and notifications set for the contract
- View Notification History- View the history of notifications for the contract
- Approval Workflow History- View the history of approval workflow
- View Contract Details: View Contract 360- MeRLIN presents the spend as a Burndown chart as part of the Contract
- View Price List- View all the item pricelists and download as excel if required
- Extend Contract Schedule: Extend an existing Active or Expired Contract. MeRLIN will create a new Contract whose effective start date is one day after the expiry of the current Contract. While you can change other attributes of the Contract, you can not make any edits to the Contracted items or Services and their Pricing terms such as the Supplier, contract type, organization unit and pricelist.
- Authoring Request: Create a New Contractual Document
- Export to Excel: The Contract details can be downloaded in excel form. The document includes the Contract Header, Milestones, Pricelists and Stakeholder details.